Accounts & Bookkeeping Services within your local area
Thecbltd providing Bookkeeping Services to suit your business
Thecbsltd located in Chalfont St Peter [Gerrards Cross]
MONDAY 8.00AM : 17.30PM
TUESDAY 8.00AM : 17.30PM
WEDNESDAY 8.00AM : 17.30PM
THURSDAY 8.00AM : 17.30PM
FRIDAY 8.00AM : 17.30PM
SATURDAY 8.00AM : 12.00PM
The Chalfont Bookkeeping Service Limited (Thecbsltd) provides Accounts & Bookkeeping services within your local area. These include Final Accounts for Limited Company (FRS 105), Sole Trader, Partnership, Non Profit Organisations, Vat tax Returns, Payroll, self assessment tax returns. These bookkeeping services are not limited to just The Chalfonts with cloud based computerised accounting software such as Xero, Quickbooks and payroll software such as Brightpay we are just a click away.
The Chalfont Bookkeeping Service Limited is a member of The Institute of Certified Bookkeepers (ICB).
Located in Chalfont St Peter a village local to Gerrards Cross in Buckinghamshire, within a group of villages collectively called The Chalfonts this includes Chalfont St Giles and Little Chalfont.
Our Accounts & Bookkeeping services are provided in local areas such as Amersham, Beaconsfield, Chesham, Denham, Farnham Common, Farnham Royal, Fulmer, Gerrards Cross, Harefield, Hedgerley, Iver, Iver Heath, Jordans, Maple Cross, Ricksmansworth , Seer Green, Slough, Stoke Poges, Uxbridge, Watford, Wexham.
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Still deciding about outsourcing your bookkeeping services (accounts)
1. Are you classed as a Small or Medium-Sized Business (SME)
There were 5.9 million private businesses in the UK at the start of 2019. More than 99% of which are small or medium-sized businesses (SMEs) according to the Department for Business, Energy & Industrial Strategy.
SMEs, which are defined as businesses fewer than 250 employees, accounted for 60% of all private sector jobs in the UK, a total of 16.6 million. Make no mistake about it, SMEs are crucial to the UK’s economy and their contribution is increasing every year.
Of these small businesses more than 76% are single-person enterprises with no employees (4.458 million). Add this to the 1.155 million micro-business (1-9 employees) and it turns out more than 95% of businesses in the UK employ fewer than 10 people.
That’s quite a lot of statistics we’ve just thrown at you so let’s just have a quick recap of the key figures:
99.9% of all UK businesses are classed as SMEs (0-249 employees)
0.6% are medium-sized businesses (50-259 employees)
Less than 4% are small businesses (10-49 employees)
More than 95% are micro-businesses (0-9 employees)
The 4 regions above the national average are London, South-East, South-West and East of England with London being the fastest growing region increasing by 52% since 2010. This roughly means that a third of all UK businesses are located in London or the South-East.
2. Is your Small Businesses built to last the test of time
According to the latest figures from the Office for National Statistics released in November 2019, only 42.4% of businesses started in 2013 were still trading five years later in 2018. Almost half of businesses make it to their fourth year (49.3%) while the percentage of enterprises that survive for two years has dropped to 68.3%.
Sectors with the highest new start-up businesses are Retail, Accommodation and food services, business administration and support services and transport and storage ranging from 12.1% to 16.5%. These businesses also account for the highest sectors of failed businesses ranging from 15.5% to 17.8%.
3. Is Getting Paid Still A Problem For your Small Businesses
Unfortunately, attracting customers is not always enough for businesses because it turns out getting them to pay can be a real problem, too. Research from the Federation of Small Businesses (FSB) indicates that poor payment practices, such as late payments, affects 80% of the UK’s small business community. FSB also calculates that late payments to SMEs costs the UK economy as much as £2.5 billion every year and causes 50,000 small firms to collapse on an annual basis. Another issue is that small business are not keeping up with the latest payment technology. Things like contactless payments and the ability to take payments instore, over the phone or online.
4. Underestimating The Costs Of Running A Business
According to the 2019 Intuit Cash Flow Survey, 69% of small business owners say they have been kept up at night by concerns about cash flow.
This really is not a good way to get things started. We know that late payments are a major problem for SMEs in the UK. This issue is compounded with the challenges of accurately estimating the running costs of an enterprise – especially in the first year of operation.
Some of the start-up expenses being:
If some or all of the above points resonate with your business follow this link for 7 benefits of outsourcing your bookkeeping services (accounts)
Covid-19 Government Financial Support Schemes
In these unprecedented times when people have the worry of social distancing to remain virus free. Many are at home unable to work worrying about how to make ends meet following the government enforced lockdown. This involved closing industries down to prevent the wide spread of the virus. This has forced the government to produce the following financial schemes in addition to the existing support schemes.
Coronavirus Job Retention Scheme (CJRS),
Under the Coronavirus Job Retention Scheme, all UK employers with a PAYE scheme will be able to access support to continue paying part of their employees’ salary for those that would otherwise have been laid off during this crisis.
This applies to employees who have been asked to stop working, but who are being kept on the pay roll, otherwise known as ‘furloughed workers’. HMRC will reimburse 80% of their wages, up to £2,500 per month. This is to safeguard workers from being made redundant.
From 1 July 2020, businesses will be given the flexibility to bring furloughed employees back part time. Individual firms will decide the hours and shift patterns their employees will work on their return. So that they can decide on the best approach for them - and will be responsible for paying their wages while in work.
The scheme updates mean that the following will apply for the period people are furloughed:
June and July: The government will pay 80% of wages up to a cap of £2,500 as well as employer National Insurance (ER NICS) and pension contributions. Employers are not required to pay anything.
August: The government will pay 80% of wages up to a cap of £2,500. Employers will pay ER NICs and pension contributions – for the average claim, this represents 5% of the gross employment costs the employer would have incurred had the employee not been furloughed.
September: The government will pay 70% of wages up to a cap of £2,187.50. Employers will pay ER NICs and pension contributions and 10% of wages to make up 80% total up to a cap of £2,500. For the average claim, this represents 14% of the gross employment costs the employer would have incurred had the employee not been furloughed.
October: The government will pay 60% of wages up to a cap of £1,875. Employers will pay ER NICs and pension contributions and 20% of wages to make up 80% total up to a cap of £2,500. For the average claim, this represents 23% of the gross employment costs the employer would have incurred had the employee not been furloughed.
Self-Employed Income Support Scheme (SEISS),
The scheme will allow you to claim a taxable grant of 80% of your average monthly trading profits. Paid out in a single instalment covering 3 months, and capped at £7,500 altogether. This is a temporary scheme, it has been extended so you can make a second claim for a second and final grant in August 2020. The first grant for those eligible and want to claim must be made on or before 13th July 2020.
If you receive the grant you can continue to work, start a new trade or take on other employment including voluntary work, or duties as an armed forces reservist.
The grant does not need to be repaid but will be subject to Income Tax and self-employed National Insurance.
Individuals can continue to apply for the first SEISS grant until 13 July. Under the first grant, eligible individuals can claim a taxable grant worth 80% of their average monthly trading profits. Paid out in a single instalment covering three months’ worth of profits, and capped at £7,500 in total. Those eligible have the money paid into their bank account within six working days of completing a claim.
Applications for the second grant will open in August. Individuals will be able to claim a second taxable grant worth 70% of their average monthly trading profits. Paid out in a single instalment covering three months’ worth of profits, and capped at £6,570 in total.
The eligibility criteria are the same for both grants, and individuals will need to confirm that their business has been adversely affected by coronavirus. An individual does not need to have claimed the first grant to receive the second grant: for example, they may only have been adversely affected by COVID-19 in this later phase. Further guidance on the second grant will be published on Friday 12 June.
or Statutory Sick Pay (SSP)
HMRC will bring forward legislation to allow small-and medium-sized businesses and employers to reclaim Statutory Sick Pay (SSP) paid for sickness absence due to COVID-19. The eligibility criteria for the scheme will be as follows:
this refund will cover up to 2 weeks’ SSP per eligible employee who has been off work because of COVID-19.
Employers with fewer than 250 employees will be eligible - the size of an employer will be determined by the number of people they employed as of 28 February 2020.
Employers will be able to reclaim expenditure for any employee who has claimed SSP (according to the new eligibility criteria) as a result of COVID-19.
Coronavirus Business Interruption Loan Scheme
Will now be 12 months interest-free, starting Monday 23rd March 2020.
The temporary Coronavirus Business Interruption Loan Scheme supports SMEs with access to loans, overdrafts, invoice finance and asset finance of up to £5 million and for up to 6 years.
The government will also make a Business Interruption Payment to cover the first 12 months of interest payments and any lender-levied fees. So smaller businesses will benefit from no upfront costs and lower initial repayments.
The government will provide lenders with a guarantee of 80% on each loan (subject to pre-lender cap on claims) to give lenders further confidence in continuing to provide finance to SMEs. The scheme will be delivered through commercial lenders, backed by the government-owned British Business Bank.
There are 40 accredited lenders able to offer the scheme, including all the major banks.
Support for larger firms through the COVID-19 Corporate Financing Facility
Under the new Covid-19 Corporate Financing Facility, the Bank of England will buy short term debt from larger companies.
This will support your company if it has been affected by a short-term funding squeeze, and allow you to finance your short-term liabilities.
It will also support corporate finance markets overall and ease the supply of credit to all firms.
All non-financial companies that meet the criteria set out on the Bank of England’s website are eligible.
For information on the Covid-19 government financial help schemes click on the icon to go to the gov.uk website.
If you are looking for answers for specific schemes like:-
Coronavirus Job Retention Scheme (CJRS),
Self-Employed Income Support Scheme (SEISS), or Statutory Sick Pay (SSP) we have question and answer sheets from HMRC webinars during the month of May available if you contact us we will provide you with them.
Or just contact us if you have any questions/issues you would like answered.
If you are adversely affected financially by COVID-19 contact your financial advisor to discuss and work out your best options going forward.
Extension to the reduced rate of VAT for Hospitality and Tourism
The government has extended the temporary reduced rate of VAT (5%) to tourist attractions and goods and services supplied by the hospitality sector. This relief came into effect on 15 July 2020 and will now end on 31 March 2021 across the UK.
VAT Deferral New Payment Scheme
If you deferred payments that were due between 20 March and 30 June 2020, then these payments need to be made to HMRC by 31 March 2021. You can use the New Payment Scheme to spread these payments over equal instalments up to 31 March 2022. Alternatively, you can make payments as normal by 31 March 2021 or make Time To Pay arrangements with HMRC if you need more tailored support.
New Self Assessment Self-Serve Time To Pay Scheme
If you deferred paying your July 2020 Payment on Account, you will need to pay the deferred amount, in addition to any balancing payment and first 2020/21 Payment on Account, by 31 January 2021. This may be a larger payment than you usually pay in January.
If you're unable to pay your Self-Assessment (SA) bill in full by 31 January 2021, you can set up a Time to Pay payment plan of up to 12 months online without speaking to us. If you have SA tax debts of up to £30,000, you'll able to access this Time to Pay facility through GOV.UK and will get automatic and immediate approval. If your SA debts are over £30,000, or you need longer than 12 months to repay your debt in full, you will still be able to use our Time to Pay arrangement by calling HMRC.
The Job Support Scheme,
On 24th September 2020 The Job Support Scheme was announced by the government which will open on the 1st November and continue for 6 months.
1. What is it?
• The Job Support Scheme is designed to protect viable jobs in businesses who are facing lower demand over the winter months due to Covid-19, to help keep their employees attached to the workforce. The company will continue to pay its employee for time worked, but the burden of hours not worked will be split between the employer and the Government (through wage support) and the employee (through a wage reduction), and the employee will keep their job. • Now the economy is opening up, we should target support on those businesses that need it most: focusing on those that are being impacted by Coronavirus and who can support their employees doing some work, but that need more time for demand to recover.
• The Government will pay a third of hours not worked up to a cap, with the employer also contributing a third. This will ensure employees earn a minimum of 77% of their normal wages, where the Government contribution has not been capped.
• Employers using the Job Support Scheme will also be able to claim the Job Retention Bonus if they meet the eligibility criteria.
• The scheme will open on 1 November 2020 and run for 6 months, until April 2021. Further guidance will be published shortly.
2. Who is eligible?
I. Employers • All employers with a UK bank account and UK PAYE schemes can claim the grant. Neither the employer nor the employee needs to have previously used the Coronavirus Job Retention Scheme.
• Large businesses will have to meet a financial assessment test, so the scheme is only available to those whose turnover is lower now than before experiencing difficulties from Covid-19. There will be no financial assessment test for small and medium enterprises (SMEs).
• Our expectation is that large employers using the Job Support Scheme will not be making capital distributions, such as dividend payments or share buybacks, whilst accessing the grant. Further details will be set out in guidance. II. Employees
• Employees must be on an employer’s PAYE payroll on or before 23 September 2020. This means a Real Time Information (RTI) submission notifying payment to that employee to HMRC must have been made on or before 23 September 2020.
• In order to support viable jobs, for the first three months of the scheme the employee must work at least 33% of their usual hours. After 3 months, the Government will consider whether to increase this minimum hours threshold.
• Employees will be able to cycle on and off the scheme and do not have to be working the same pattern each month, but each short-time working arrangement must cover a minimum period of seven days.
3. What does the grant cover?
• For every hour not worked by the employee, both the Government and employer will pay a third each of the usual hourly wage for that employee. The Government contribution will be capped at £697.92 a month.
• Grant payments will be made in arrears, reimbursing the employer for the Government’s contribution. The grant will not cover Class 1 employer NICs or pension contributions, although these contributions will remain payable by the employer.
• “Usual wages” calculations will follow a similar methodology as for the Coronavirus Job Retention Scheme. Full details will be set out in guidance shortly. Employees who have previously been furloughed, will have their underlying usual pay and/or hours used to calculate usual wages, not the amount they were paid whilst on furlough.
• Employers must pay employees their contracted wages for hours worked, and the Government and employer contributions for hours not worked. Our expectation is that employers cannot top up their employees’ wages above the two-thirds contribution to hours not worked at their own expense.
4. What does it mean to be on reduced hours?
• The employee must be working at least 33% of their usual hours.
• For the time worked, employees must be paid their normal contracted wage.
• For time not worked, the employee will be paid up to two-thirds of their usual wage.
• Employees cannot be made redundant or put on notice of redundancy during the period within which their employer is claiming the grant for that employee.
5. How can I claim?
• The scheme will be open from 1 November 2020 to the end of April 2021. Employers will be able to make a claim online through Gov.uk from December 2020. They will be paid on a monthly basis. • Grants will be payable in arrears meaning that a claim can only be submitted in respect of a given pay period, after payment to the employee has been made and that payment has been reported to HMRC via an RTI return.
6. HMRC checks
• HMRC will check claims. Payments may be withheld or need to be paid back if a claim is found to be fraudulent or based on incorrect information. Grants can only be used as reimbursement for wage costs actually incurred.
• Employers must agree the new short-time working arrangements with their staff, make any changes to the employment contract by agreement, and notify the employee in writing. This agreement must be made available to HMRC on request.
• Our intention is that employees will be informed by HMRC directly of full details of the claim. 7. Examples
• Beth normally works 5 days a week and earns £350 a week. Her company is suffering reduced sales due to coronavirus. Rather than making Beth redundant, the company puts Beth on the Job Support Scheme, working 2 days a week (40% of her usual hours).
• Her employer pays Beth £140 for the days she works.
• And for the time she is not working (3 days or 60%, worth £210), she will also earn 2/3, or £140, bringing her total earnings to £280, 80% of her normal wage.
• The Government will give a grant worth £70 (1/3 of hours not worked, equivalent to 20% of her normal wages) to Beth’s employer to support them in keeping Beth’s job.
Hours Employee Worked 33% 40% 50% 60% 70%
Hours Employee Not Working 67% 60% 50% 40% 30%
Employee Earnings (% of normal) 78% 80% 83% 87% 90%
Gov’t Grant (% of normal wages) 22% 20% 17% 13% 10%
Employer Cost (% normal wages) 55% 60% 67% 73% 80%
Can App’s help the small business owner to redress the balance
Is your Work-life balance out of balance due to you spending more time working on your accounts & bookkeeping than you need to?
Are you prioritising the right work tasks?
Are you having cashflow problems?
Are the systems you presently use the right ones if you are looking to expand your business?
Are you using technology in the workplace?
If any of the above statements seem familiar, the the following may be of interest.
Are your cashflow issues caused by one or more of the following:-
You have done the work but have not invoiced the client.
You have invoiced for the work but have not chased up the client if payment is late.
Ways that can improve cash flow:-
Prioritise your time to ensure invoices are created and sent in a timely manner, no income = no business.
If you do not have the time and do not use an accounting software package but use a bookkeeping service. Add creating invoices and checking for late payment to the engagement contract.
If you use an accounting software package it may allow you to send a reminder email if the payment is late.
If you use an accounting software package it may allow you to add a payment app to your invoice.
For every individual there is a way to resolve any pain points each solution depends on personal circumstances and how you value your time against the cost of technology and the potential time saving.
Whether you currently use accounting software or not there are numerous app’s available for different functions and industries. Apart from your time a conversation with us to discuss if any of the available app’s are suitable for your business is free of charge.
Other reasons for considering why app's help small businesses are:
They help you stay organised.
Using the principle that 80% of sales come from 20% of customers, can you identify the demographic of these customers. Contact management app's can provide the detail to help you.
If your business is looking to promote itself do you know the marketing techniques are best for you? An app that tracks inbound customers saves time and money in providing the data and therefore the best strategy for your marketing.
They can eliminate data entry.
App's can save valuable time regarding data entry in sectors like banking where automatic downloads of bank transactions are available. Helping businesses to keep on top of cash flow in real time rather than waiting for the monthly statement to drop through the letterbox.
If your business needs to know accurate time tracking there are app's that can assist in this process, allowing you to assess the budgeted time of a project against the actual time taken.
If your business has a high level of expense management and for whatever reason not all items get recovered from your clients, but still need to be tracked then you require an app that can track expenses.
They can help to streamline the accounting process that suits your business.
App's are designed for specific industries with functions you can tailor for your business accounting process. There are app's that can be used by any industry such as payroll. So, if you have salaried or hourly paid employees these types of app's allow you to review and approve payments leading to accurate time sheets and prompt payments.
Research by Intuit found that nearly 70% of small businesses benefited when using app's to streamline business functions. The downside was that 41% got confused as to which app's could be useful to them due to the numerous app's available.