Accounts & Bookkeeping Services within your local area

Thecbltd providing Bookkeeping Services to suit your business

Thecbsltd located in Chalfont St Peter [Gerrards Cross]

OPENING TIMES

MONDAY         8.00AM : 17.30PM

TUESDAY        8.00AM : 17.30PM

WEDNESDAY   8.00AM : 17.30PM

THURSDAY      8.00AM : 17.30PM

FRIDAY           8.00AM : 17.30PM

SATURDAY      8.00AM : 12.00PM

SUNDAY          CLOSED

The Chalfont Bookkeeping Service Limited (Thecbsltd) provides Accounts & Bookkeeping services within your local area. These include Final Accounts for Limited Company (FRS 105), Sole Trader, Partnership, Non Profit Organisations, Vat tax Returns, Payroll, self assessment tax returns. These bookkeeping services are not limited to just The Chalfonts with cloud based computerised accounting software such as Xero, Quickbooks and payroll software such as Brightpay we are just a click away.

The Chalfont Bookkeeping Service Limited is a member of The Institute of Certified Bookkeepers (ICB).

Located in Chalfont St Peter a village local to Gerrards Cross in Buckinghamshire, within a group of villages collectively called The Chalfonts this includes Chalfont St Giles and Little Chalfont.

Our Accounts & Bookkeeping services are provided in local areas such as Amersham, Beaconsfield, Chesham, Denham, Farnham Common, Farnham Royal, Fulmer, Gerrards Cross, Harefield, Hedgerley, Iver, Iver Heath, Jordans, Maple Cross, Ricksmansworth , Seer Green, Slough, Stoke Poges, Uxbridge, Watford, Wexham.

Self Assessment Tax Return for 2019-2020

As of 23rd Oct 2020 Just 100 days left for Self Assessment

Still putting off completing your Self-Assessment Tax Return?

31st January deadline looks a long way off?

For Reasons to complete your return early go to our blog

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Self Assessment Deadlines for 2019-2020 Tax Return Starting to Commence

Still deciding about outsourcing your bookkeeping services (accounts)

1. Are you classed as a Small or Medium-Sized Business (SME)

There were 5.9 million private businesses in the UK at the start of 2019. More than 99% of which are small or medium-sized businesses (SMEs) according to the Department for Business, Energy & Industrial Strategy.

SMEs, which are defined as businesses fewer than 250 employees, accounted for 60% of all private sector jobs in the UK, a total of 16.6 million. Make no mistake about it, SMEs are crucial to the UK’s economy and their contribution is increasing every year.

Of these  small businesses more than 76% are single-person enterprises with no employees (4.458 million). Add this to the 1.155 million micro-business (1-9 employees) and it turns out more than 95% of businesses in the UK employ fewer than 10 people.

That’s quite a lot of statistics we’ve just thrown at you so let’s just have a quick recap of the key figures:

  • 99.9% of all UK businesses are classed as SMEs (0-249 employees)

  • 0.6% are medium-sized businesses (50-259 employees)

  • Less than 4% are small businesses (10-49 employees)

  • More than 95% are micro-businesses (0-9 employees)

The 4 regions above the national average are London, South-East, South-West and East of England with London being the fastest growing region increasing by 52% since 2010. This roughly means that a third of all UK businesses are located in London or the South-East.

2. Is your Small Businesses built to last the test of time

According to the latest figures from the Office for National Statistics released in November 2019, only 42.4% of businesses started in 2013 were still trading five years later in 2018. Almost half of businesses make it to their fourth year (49.3%) while the percentage of enterprises that survive for two years has dropped to 68.3%.

Sectors with the highest new start-up businesses are Retail, Accommodation and food services, business administration and support services and transport and storage ranging from 12.1% to 16.5%. These businesses also account for the highest sectors of failed businesses ranging from 15.5% to 17.8%. 

3. Is Getting Paid Still A Problem For your Small Businesses

Unfortunately, attracting customers is not always enough for businesses because it turns out getting them to pay can be a real problem, too. Research from the Federation of Small Businesses (FSB) indicates that poor payment practices, such as late payments, affects 80% of the UK’s small business community. FSB also calculates that late payments to SMEs costs the UK economy as much as £2.5 billion every year and causes 50,000 small firms to collapse on an annual basis. Another issue is that small business are not keeping up with the latest payment technology. Things like contactless payments and the ability to take payments instore, over the phone or online.

4. Underestimating The Costs Of Running A Business

According to the 2019 Intuit Cash Flow Survey, 69% of small business owners say they have been kept up at night by concerns about cash flow.

This really is not a good way to get things started. We know that late payments are a major problem for SMEs in the UK. This issue is compounded with the challenges of accurately estimating the running costs of an enterprise – especially in the first year of operation.

Some of the start-up expenses being:

Premises

Utility services

IT equipment

Office furniture

Branding

Marketing

Professional fees

Wages

If some or all of the above points resonate with your business follow this link for 7 benefits of outsourcing your bookkeeping services (accounts)

Coronavirus image

Covid-19 Government Financial Support Schemes

In these unprecedented times when people have the worry of social distancing to remain virus free.  Many are at home unable to work worrying about how to make ends meet following the government enforced lockdown. This involved closing industries down to prevent the wide spread of the virus. This has forced the government to produce the following financial schemes in addition to the existing support schemes.

Coronavirus Job Retention Scheme (CJRS),

Under the Coronavirus Job Retention Scheme, all UK employers with a PAYE scheme will be able to access support to continue paying part of their employees’ salary for those that would otherwise have been laid off during this crisis.

This applies to employees who have been asked to stop working, but who are being kept on the pay roll, otherwise known as ‘furloughed workers’. HMRC will reimburse 80% of their wages, up to £2,500 per month. This is to safeguard workers from being made redundant.

From 1 July 2020, businesses will be given the flexibility to bring furloughed employees back part time. Individual firms will decide the hours and shift patterns their employees will work on their return. So that they can decide on the best approach for them - and will be responsible for paying their wages while in work.

The scheme updates mean that the following will apply for the period people are furloughed:

  • June and July: The government will pay 80% of wages up to a cap of £2,500 as well as employer National Insurance (ER NICS) and pension contributions. Employers are not required to pay anything.

  • August: The government will pay 80% of wages up to a cap of £2,500. Employers will pay ER NICs and pension contributions – for the average claim, this represents 5% of the gross employment costs the employer would have incurred had the employee not been furloughed.

  • September: The government will pay 70% of wages up to a cap of £2,187.50. Employers will pay ER NICs and pension contributions and 10% of wages to make up 80% total up to a cap of £2,500. For the average claim, this represents 14% of the gross employment costs the employer would have incurred had the employee not been furloughed.

  • October: The government will pay 60% of wages up to a cap of £1,875. Employers will pay ER NICs and pension contributions and 20% of wages to make up 80% total up to a cap of £2,500. For the average claim, this represents 23% of the gross employment costs the employer would have incurred had the employee not been furloughed.

Self-Employed Income Support Scheme (SEISS),

This scheme is now closed.

Self-Employed Income Support Scheme Grant Extension

The Self-Employment Income Support Scheme Grant Extension provides critical support to the self-employed in the form of two grants, each available for three month periods covering November 2020 to January 2021 and February 2021 to April 2021.

1. Who can claim

To be eligible for the Grant Extension self-employed individuals, including members of partnerships, must:

  • have been previously eligible for the Self-Employment Income Support Scheme first and second grant (although they do not have to have claimed the previous grants)

  • declare that they intend to continue to trade and either:

    • are currently actively trading but are impacted by reduced demand due to coronavirus

    • were previously trading but are temporarily unable to do so due to coronavirus

2. What the Grant Extension covers

The extension will last for six months, from November 2020 to April 2021. Grants will be paid in two lump sum instalments each covering a three-month period.

The first grant will cover a three-month period from 1 November 2020 until 31 January 2021. The Government will provide a taxable grant covering 40% of average monthly trading profits, paid out in a single instalment covering 3 months’ worth of profits, and capped at £3,750 in total.

The Government are providing broadly the same level of support for the self-employed as is being provided for employees through the Job Support scheme.

The second grant will cover a three-month period from 1 February 2021 until 30 April 2021. The Government will review the level of the second grant and set this in due course.

The grants are taxable income and also subject to National Insurance contributions.

3. How to claim

HMRC will provide full details about claiming and applications in guidance on GOV.UK in due course.

or Statutory Sick Pay (SSP)

HMRC will bring forward legislation to allow small-and medium-sized businesses and employers to reclaim Statutory Sick Pay (SSP) paid for sickness absence due to COVID-19. The eligibility criteria for the scheme will be as follows:

this refund will cover up to 2 weeks’ SSP per eligible employee who has been off work because of COVID-19.

Employers with fewer than 250 employees will be eligible - the size of an employer will be determined by the number of people they employed as of 28 February 2020.

Employers will be able to reclaim expenditure for any employee who has claimed SSP (according to the new eligibility criteria) as a result of COVID-19.

Coronavirus Business Interruption Loan Scheme

Will now be 12 months interest-free, starting Monday 23rd March 2020.

The temporary Coronavirus Business Interruption Loan Scheme supports SMEs with access to loans, overdrafts, invoice finance and asset finance of up to £5 million and for up to 6 years.

The government will also make a Business Interruption Payment to cover the first 12 months of interest payments and any lender-levied fees. So smaller businesses will benefit from no upfront costs and lower initial repayments.

The government will provide lenders with a guarantee of 80% on each loan (subject to pre-lender cap on claims) to give lenders further confidence in continuing to provide finance to SMEs. The scheme will be delivered through commercial lenders, backed by the government-owned British Business Bank.

There are 40 accredited lenders able to offer the scheme, including all the major banks.

Support for larger firms through the COVID-19 Corporate Financing Facility

Under the new Covid-19 Corporate Financing Facility, the Bank of England will buy short term debt from larger companies.

This will support your company if it has been affected by a short-term funding squeeze, and allow you to finance your short-term liabilities.

It will also support corporate finance markets overall and ease the supply of credit to all firms.

Eligibility

All non-financial companies that meet the criteria set out on the Bank of England’s website are eligible.

For information on the Covid-19 government financial help schemes click on the icon to go to the gov.uk website.

If you are looking for answers for specific schemes like:-

Coronavirus Job Retention Scheme (CJRS),

Self-Employed Income Support Scheme (SEISS), or Statutory Sick Pay (SSP) we have question and answer sheets from HMRC webinars during the month of May available if you contact us we will provide you with them.

Or just contact us if you have any questions/issues you would like answered.

If you are adversely affected financially by COVID-19 contact your financial advisor to discuss and work out your best options going forward.

Extension to the reduced rate of VAT for Hospitality and Tourism

The government made an announcement on 8 July 2020 allowing VAT registered businesses to apply a temporary 5% reduced rate of VAT to certain supplies relating to:

  • hospitality

  • hotel and holiday accommodation

  • admissions to certain attractions

The temporary reduced rate will apply to supplies that are made between 15 July 2020 and 12 January 2021.

These changes are being brought in as an urgent response to the coronavirus (COVID-19) pandemic to support businesses severely affected by forced closures and social distancing measures.

VAT Deferral New Payment Scheme

If you deferred payments that were due between 20 March and 30 June 2020, then these payments need to be made to HMRC by 31‌‌ March 2021. 

On 24 September 2020, the Chancellor announced that businesses who deferred VAT due from 20 March to 30 June 2020 will now have the option to pay in smaller payments over a longer period.

Instead of paying the full amount by the end of March 2021, you can make smaller payments up to the end of March 2022, interest free.

You will need to opt-in to the scheme, and for those who do, this means that your VAT liabilities due between 20 March and 30 June 2020 do not need to be paid in full until the end of March 2022.

Those that can pay their deferred VAT can still do so by 31 March 2021.

New Self Assessment Self-Serve Time To Pay Scheme

If you deferred paying your July 2020 Payment on Account, you will need to pay the deferred amount, in addition to any balancing payment and first 2020/21 Payment on Account, by 3‌1‌‌ ‌‌January 2021. This may be a larger payment than you usually pay in January.

If you're unable to pay your Self-Assessment (SA) bill in full by 31‌‌ January 2021, you can set up a Time to Pay payment plan of up to 12 months online without speaking to us. If you have SA tax debts of up to £30,000, you'll able to access this Time to Pay facility through GOV‌.UK and will get automatic and immediate approval. If your SA debts are over £30,000, or you need longer than 12 months to repay your debt in full, you will still be able to use our Time to Pay arrangement by calling HMRC. 

The Job Support Scheme,

On 24th September 2020 The Job Support Scheme was announced by the government which will open on the 1st November and continue for 6 months. The government has said it will review the terms of the scheme in January 2021. There are two variations to JSS – JSS Open and JSS Closed.

The UK government announced yesterday it will significantly increase the generosity and reach of its winter support schemes to ensure livelihoods and jobs across the UK continue to be protected in the difficult months to come, supporting jobs and helping to contain the virus.

In recognition of the challenging times ahead, the Chancellor said he would be increasing support through the existing Job Support and self-employed schemes.

JSS Open will provide support to businesses that are open where employees are working shorter hours due to reduced demand. Your employees will need to work at least 20% of their usual hours. You will continue to pay employees for the hours they work, and the UK government will pay a contribution of 61.67% of the usual pay for hours not worked, up to a maximum of £1,541.75 per month. You will pay 5% of the usual pay for hours not worked, up to a maximum of £125 per month, and can top this up further if you choose. This means employees should receive at least two thirds of their usual pay for hours not worked.

The caps are reduced according to the proportion of hours not worked. Further guidance on this will be available on GOV‌‌‌‌.UK shortly.

You will need to cover all employer National Insurance and pension contributions.

JSS Closed will provide support to businesses whose premises are legally required to close as a direct result of coronavirus restrictions set by one of the four governments of the UK. This includes premises restricted to delivery or collection-only services from their premises, and those restricted to providing food and/or drinks outdoors.

For JSS Closed, the UK government will fund two thirds of employees' usual wages for time not worked, up to a maximum of £2,083.33 per month. You will not be required to contribute, but you can top up the government’s contribution if you choose to. You will still need to cover all employer National Insurance and pension contributions.

You’ll be able to make your first JSS claim in arrears from 8‌‌‌ ‌December, for pay periods ending and paid in November. We’ll let you know more about how to make a claim by the end of this month.

Your employees will be able to check if you have made a Job Support Scheme claim on their behalf through their online Personal Tax Account. Employees can set up a Personal Tax Account on GOV‌‌‌‌.UK, by searching 'Personal Tax Account: sign in or set up'.

Work-Life Balance
Can App’s help the small business owner to redress the balance

Is your Work-life balance out of balance due to you spending more time working on your accounts & bookkeeping than you need to?

Are you prioritising the right work tasks?

Are you having cashflow problems?

Are the systems you presently use the right ones if you are looking to expand your business?

Are you using technology in the workplace?

If any of the above statements seem familiar, the the following may be of interest.

 

Are your cashflow issues caused by one or more of the following:-

  1. You have done the work but have not invoiced the client.

  2. You have invoiced for the work but have not chased up the client if payment is late.

Ways that can improve cash flow:-

  1. Prioritise your time to ensure invoices are created and sent in a timely manner, no income = no business.

  2. If you do not have the time and do not use an accounting software package but use a bookkeeping service. Add creating invoices and checking for late payment to the engagement contract.

  3. If you use an accounting software package it may allow you to send a reminder email if the  payment is late.

  4. If you use an accounting software package it may allow you to add a payment app to your invoice.

For every individual there is a way to resolve any pain points each solution depends on personal circumstances and how you value your time against the cost of technology and the potential time saving.

Whether you currently use accounting software or not there are numerous app’s available for different functions and industries. Apart from your time a conversation with us to discuss if any of the available app’s are suitable for your business is free of charge.

Other reasons for considering why app's help small businesses are:

  • They help you stay organised.

Using the principle that 80% of sales come from 20% of customers, can you identify the demographic of these customers. Contact management app's can provide the detail to help you.

If your business is looking to promote itself do you know the marketing techniques are best for you? An app that tracks inbound customers saves time and money in providing the data and therefore the best strategy for your marketing.

  • They can eliminate data entry.

App's can save valuable time regarding data entry in sectors like banking where automatic downloads of bank transactions are available. Helping businesses to keep on top of cash flow in real time rather than waiting for the monthly statement to drop through the letterbox.

If your business needs to know accurate time tracking there are app's that can assist in this process, allowing you to assess the budgeted time of a project against the actual time taken.

If your business has a high level of expense management and for whatever reason not all items get recovered from your clients, but still need to be tracked then you require an app that can track expenses.

  • They can help to streamline the accounting process that suits your business.

App's are designed for specific industries with functions you can tailor for your business accounting process. There are app's that can be used by any industry such as payroll. So, if you have salaried or hourly paid employees these types of app's allow you to review and approve payments leading to accurate time sheets and prompt payments.

 

Research by Intuit found that nearly 70% of small businesses benefited when using app's to streamline business functions. The downside was that 41% got confused as to which app's could be useful to them due to the numerous app's available.

 
 
 
 
 

Contact Us

 

The Chalfont Bookkeeping Service Limited

Incorporated in England

Co. Registered No. 11778865

 

Tel: 07960 499 267

Address: Denham Lane,

Chalfont St Peter ,

Gerrards Cross,

Bucks,

SL9 0ES

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